Controller’s audit finds spending, scheduling issues within Planning Commission and Zoning Code Commission

Philadelphia City Controlled Alan Butkovitz has some recommendations for the Planning Commission and Zoning Code Commission based on an audit that found some procedural oversights in both offices.

Butkovitz found four main issues, as detailed in his report, and suggested solutions for each. Though some of the recommended fixes are as simple as just follow procedure.

For example, when the audit found the PCPC was not always enforcing the use of the flextime schedule (the policy that requires employees to work a certain number of hours during a particular time frame), the recommendation was as follows:

“To ensure the objectives of the PCPC’s flextime policy are being met, we recommend that all provisions of the policy, including those dealing with employee lateness, be uniformly applied to all agency employees [105108.04].”

Other oversights included two PCPC contracts awarded without bids, the ZCC using its budget to purchase equipment for the Planning Commission and the lack of independent supervision of employee data entry for time and attendance. Recommendations for those are also in the report.